Privacy policy

Rotary District 9350 · last updated 22 October 2026

Rotary District 9350 (“the club”, “we”) runs this website, our newsletter and the club’s social media. This policy explains what personal information we hold, why, and what you can ask us to do with it. We handle personal information in line with South Africa’s Protection of Personal Information Act (POPIA).

What we collect

• Messages you send us — your name, email address and message when you use the contact or membership-interest forms, with the time and the internet address the form was sent from.
• Newsletter subscribers — your email address, and whether you have confirmed or unsubscribed. We record when an issue is opened so we know the newsletter is reaching people.
• Members — the contact details, photo, club roles and duties our members give the club, and, where a member chooses, a date of birth for birthday greetings (never the age or year).
• Orders and events — what you need to give us to buy from the club shop or take part in a club event or raffle.
• Website use — ordinary server logs (pages requested, time, internet address and browser) so we can keep the site running and secure. When you sign in, a session cookie keeps you signed in; display choices such as the theme and language are kept in your own browser.

How we use it

• to answer you and to run the club: meetings, duties, projects and fundraising;
• to send our newsletter to those who asked for it;
• to share club news on this site and on our social media.

We do not sell personal information, and we do not use it for advertising.

Who sees it

Club officers who need it for their role. Our email, hosting and messaging services process it for us only to provide that service. We share it with Rotary International or our District only where club membership requires it. Pictures and names in public club news are used with members’ consent.

How long we keep it

For as long as it is needed for the purpose above: messages until they are dealt with, subscriptions until you unsubscribe, member records while you are a member. Records the law requires us to keep, such as financial records, are kept for as long as the law says.

Your rights

You may ask to see the personal information we hold about you, to have it corrected, or to have it deleted, and you may object to how we use it. Every newsletter email has an unsubscribe link. To have your information deleted, see how to have your data deleted.

If you are not happy with how we handled your information, you may complain to the Information Regulator of South Africa (inforegulator.org.za).